Reports, dates and attendance

[Stephen]

We have discovered that to get one of the teachers their proper classes we have to change the report date as they did not start here on september but november or whatever.
 
However if we change this date will it change the yearly attendance total for the pupil, as we reason it surely the attendance will be based on the report dates.
 
Anyone any ideas on this - if we use the school year dates the teacher doesnt get her class but if we use the teachers dates we do not get full attendance record.
 
This also effects classes that do not do the same subject all year but are 'rotated'.

[casper]

Is this teacher replacing a previous teacher? If so can you not get classes from them?

[nema]

By 'get her classes', do you mean to see the class in profiles or assessment manager?

[Stephen]

The teacher had to serve her contract in a different school before joining ours. So in september other teachers in the department covered the classes, when the new teacher arrived they dropped the classes and she taught them.

By get her classes I mean in the report for this academic year you would define the report from being from 1st september 2007 to 30th June 2008, however if we do this then the teachers that taught her classes for september see her classes for doing the report comments banks etc. However if we change the report date to after her arrival then she gets to see her own classes.

If we change the report date like this will that change the pupils attendance for the school year (i.e. is this based on the active date for the report).

I hope that clarifies it.

[nema]

Never saw this one before.

Any quick fix I can think of will still leave the wrong name on the reports.  Like giving her higher permissions in profiles so she can browse and add comments to any class she chooses.

This might be one for the help desk.  In addition, You could register and post the question on http://support.capitaes.co.uk  It is a very quick and valuable source of knowledge.

[bahhumbug]

I don't have anything to do with this but I asked the SIMS coord here ........
 
she asked  ...
 
"did you give her classes to other teachers in the timetable b4 she arrived ?  (it would have been better not to do that .....that may be a bit "well if I was going to cork i wouldn't start from here" ... but it might help in the future)
 
If that's the case  she says log a call to the helpdesk ... says they're very helpful talking you thru probs.
 
 

[Snoop55]

We have discovered that to get one of the teachers their proper classes we have to change the report date as they did not start here on september but november or whatever.

Stephen, is this within Assessment Manager?

[Telone]

Stephen the answer I am getting is the same as bahhumbug says you should have started her in sims in September anyway, and as soon as she arrived the other teachers would have dropped her classes.
 
I know it is a bit of a cheat but it happens all the time if a teacher is sick for a long while for example sims is not altered yet other teachers cover the classes.

[Stephen]

I didnt start her anywhere, it would have been the people in charge of the timetabling that caused this. I suspect that my HoD who is slowly taking over the overall management of SIMS will give them a few pointer in the future.

I dont think the interviews for the job had finished by September so I dont really know if the timetablers had much of a choice really - from helping to set up the reports this year you can see how much of a minefield SIMS can be, do you really need to define different aspects for each year, why can one set of aspects not be used for all years? I would like to meet the programers responsible for the whole thing and ask them for their flowcharts and DFD's must be like spagetti.

[blondnotstupid]

Stephen, the aspects can stay year after year, but the result set should be defined at each report sequence.  This enables staff to see (supposedly) at a glance all results against any pupil.  If the teacher isn't showing on the report it could be how they were put into personnel or how the timetabler has the teacher set up.  It is possible for a teacher to have a timetable in nova-t and still not be labelled as the owner of a particular class. 

[Stephen]

Too many places and people involved where it all can go wrong, it isnt until the person doing the reports finds these abnormalities that they show up, then they have to ga around fixing the problems or trying to find ways around them. The system can be very inflexible in these matters.

[blondnotstupid]

Reports are a big part of my job - too big if you ask me.  It's no wonder I smoke, drink, swear...............................